In January I starting using Remember the milk (RTM) to help me get more organised. More specifically I'm using it to adopt the Getting things done (GTD) system (which I might blog about some other time when I've finished the book (!), but thanks to ffolliet for getting me into it). But after a useful, albeit brief, meeting yesterday with Jo Badge and Gareth Johnson I thought I'd note down how I'm using RTM.
Getting things done involves 5 stages
ListsI just have two regular lists; inbox and processed (which I call '|' so it takes up the least room on the tabs)
TagsMost of my tags I give a prefix so they are appropriately grouped.
ContextMy context tags I prefix with c_ (I tried @_ but I didn't fint that as intuative). So context tags are things like:
StatusStatus tags I prefix with s_ and I have just the standard four:
ProjectsProject tags I prefix with p_ (I bet you're beginning to see a pattern here!) and so are things like:
ReferenceReference tags I prefix with r_ and are things like:
- r_itpeersupport (a lot of my reference tags link to projects)
This helps create the tickler file and are a means of setting how many days before the action needs doing you want a reminder (days, weeks, months).
Smart listsBecause I have smart lists I only need 2 manual lists. The search code for my smart lists is as follows.
TicklerNOT(due:never OR due:today) AND NOT (list:zzz)
ZZZ ( a bit of a monster)(tag:zzz AND dueAfter:now) OR (tag:zzz1d AND dueAfter:"1 day of now") OR (tag:zzz2d AND dueAfter:"2 days of now") OR (tag:zzz3d AND dueAfter:"3 days of now") OR (tag:zzz4d AND dueAfter:"4 days of now") OR (tag:zzz5d AND dueAfter:"5 days of now") OR (tag:zzz1w AND dueAfter:"1 week of now") OR (tag:zzz2w AND dueAfter:"2 weeks of now") OR (tag:zzz1m AND dueAfter:"1 month of now")
TonightI also have a smart list for things I need to do tonight (if I feel like it!).
dueBefore:today OR due:today AND tag:c_homeIt's not a perfect system, but it is a system - and it's working well for me. I'm feeling more on top of things and less hassled. Do you have a system? Do you need one? What do you think?